All job sites
Needs attention today
Permits in the approval chain, expiring, or with an incomplete filing record
Job sites
Filing compliance = closed permits with a verified record in the site file
Permit register
Every PTW raised across the selected scope (forms KSENGRG/QOSH/01–09)
| Permit no. | Site | Type / form | Work & contractor | Validity | RA | Status | Filing |
|---|
Risk assessments
RA register — a PTW cannot be approved (Part C) without an approved RA linked
| RA ref. | Site | Work activity | Hazards | Highest RPN | Prepared | Status | Review by |
|---|
RPN 1–5 Low
RPN 6–12 Medium
RPN 15–25 High — additional controls required
Toolbox meetings
Daily EHS toolbox meeting records — attach-point for every PTW's "workers briefed" condition
| Date | Site | Topic | Conducted by | Workers |
|---|
Site diary — daily work reports
Photo evidence of daily work, submitted from the field by workers and supervisors
Safe Work Procedure library
Company SWP repository — upload the PDF or link to where it lives; tag it to a permit type
| Ref. | Title | Applies to | Revision | Doc date | Status | Document |
|---|
Filing traceability
Part F — where each completed permit's record lives, who filed it, and what is missing
Compliance by site
Percentage of permits requiring filing that have a verified record
Filing register
| Permit no. | Site | Closed | Document ref. | Filed location | Filed by / on | Retention | Filing |
|---|
Audit trail
Chronological log of every recorded action — who did what, when
MOM audit pack
One document with everything an auditor asks for: permits with Parts A–F, RAs, toolbox meetings (with gap check), SWPs and filing compliance
Staff accounts
Roles mirror the paper forms: Trade Supervisor (Part A), Safety Assessor (Part B), Project Manager (Part C), Safety Section (Parts D & F)
| Name | Role | Status | Actions |
|---|
Job sites
| Code | Name | Phase | PM | Permits | RAs |
|---|